10 Best Employee Training Tracking Software of 2025 for Training Record Management & Certification Tracking

A training tracking software centralises training records, automates reminders for renewals or deadlines, tracks learner progress & generates reports for audits or internal evaluations. Helping organisations manage, monitor & document employee training activities, certifications & compliance requirements.

How it works varies from platform to platform but in a gist, it organises everything from course enrolment to certification completion. While providing insights into learner progress, training effectiveness & ensuring compliance with industry standards.

Keeping track of employee training is as critical as delivering training. However, manual tracking methods often lead to missed deadlines, outdated records & costly errors. That’s where these software come in to streamline training management & improve accountability.

In this blog, we’ll explore the 10 best employee training tracking software. Along with their benefits, key features, pros, cons, user reviews & a quick guide to choosing the best one for you.

Benefits of a Training Tracking Software

• Centralized Platform for Training Records: For easy management of all employee training data
• Improved Compliance Management: By tracking certifications & mandatory trainings
• Automated Reminders: To ensure timely course completions & certification renewals
• Real-Time Progress Tracking: For monitoring employee learning progress & identifying skill gaps instantly
• Streamlined Reporting: By generating audit-ready reports & insights in just a few clicks
• Increased Training Efficiency: Saves time, reduces administrative workload & eliminates manual errors
• Enhanced Employee Accountability: Empowers employees to take ownership of their continuous learning paths

Explore the complete guide to training management systems (TMS).

Key Features in a Training Record Management Software

1. Employee Training Tracking: Monitors enrolments, completions & progress in real time
2. Certification Management: Tracks certification status, expiry dates & automates renewal reminders
3. Automated Notifications & Reminders: Sends alerts for upcoming training deadlines & compliance renewals
4. Reporting & Analytics: Generates detailed training reports for audits, compliance & internal reviews
5. Centralised Document Storage: Securely stores training certificates, records & related documents
6. User Role Management: Assigns permissions based on admin, manager, or employee access levels
7. Integrations with other Systems: Seamlessly connects with existing LMS platforms & HR tools
8. Mobile Accessibility: Allows users to access records & complete courses from any device

You might also like to read about the best LMS for training management & delivery in 2025.

10 Best Employee Training Tracking Software of 2025

The right platform can significantly enhance your entire training initiatives. These 10 software are the top choices in 2025 as they efficiently cater to widespread sectors & industries.

1.Edmingle

Edmingle offers a powerful & intuitive SaaS LMS platform for managing employee training programs & certifications. Known for its scalability & flexibility, it enables tracking learning progress from enrolment to completion & certification while generating detailed reports.

Some of its key features that make it stand out are:

• 100% white-labelled website, landing pages & mobile apps (for both Android and iOS)
• Real-time analytics with comprehensive reporting
• Flawless integration with other tools
• Automated custom certification verification & delivery
• Proper user role management features
• Multi-tenancy support for managing multiple batches & branches

Pros:

1. 24/7 multi-channel access to customer support
2. Training delivery in offline, online & hybrid formats
3. Highly user-friendly LMS platform
4. Seamless live online training

Cons:

1. Some extra features/integrations may take time

Rating: 4.5 out of 5 on Capterra.

Furthermore, its trusted by leading brands like McGraw Hill, MIT SDE, Chegg India, etc.

2.Quickbase

Quickbase is a no-code platform, enabling businesses to build databases for upskilling programs, automate certification tracking & generate custom workflows for employee development. Its flexibility & scalability make it an excellent option for complex training management requirements.

Pros:

1. Straightforward to use with great features
2. Project & task management is a breeze
3. Cost-effective & easy to customise

Cons:

1. Monitoring logs is a little difficult, leading to delays in troubleshooting & diagnosing issues
2. Can be complex for users with no prior experience with database management systems

Rating: 4.4 out of 5 on Capterra.

3.Aptien

Aptien combines training process management with broader employee administration tools. Allowing businesses to assign, track & store employee training records alongside employee profiles, makes it easy to maintain compliance & monitor employee progress. It’s built-in document management & notification systems ensure no learning milestone is ever missed.

Pros:

1. Manages multiple resources & data on a single platform
2. Good website interface with fully customisable enterprise-level solutions
3. Flexible plans for every need & budget

Cons:

1. The interface could be made more interactive & simple
2. Some features are a little hard to understand
3. Navigating the platform can be a bit confusing sometimes

Rating: 4.8 out of 5 on Capterra.

Check our list of the 5 best training management systems in 2025.

4.Ethena

Ethena is a compliance training platform specialising in delivering modern, engaging content while also tracking completion & certification. It simplifies record management by automating progress tracking, sending renewal reminders & providing actionable insights through its dashboard.

Pros:

1. Makes complex topics easy to understand & fun to learn
2. Ease of setup & flexibility for multiple remote organisations
3. Engaging content with mixed media, learner knowledge tests & clear feedback loop
4. Easy to use, scale & integrate
5. Fast response from customer support

Cons:

1. Pricing could be improved to suit small and medium sized businesses
2. Content could be made easier to mix/match or add
3. The platform may, at times, come across as distracting to learners
4. White-labelling and even small customisations come with a fee

Rating: 4.7 out of 5 on G2.

You might also like to read more about LMS for compliance training.

5.Employee Training Manager (etm onecard)

etm by onecard offers recording, tracking & reporting of employee training activities. With modules dedicated to employee needs analysis, certification tracking & employee performance assessments. It provides a full picture of organisational readiness.

Pros:

1. Saves time while reducing manual paperwork & administrative tasks
2. Improved security with control access with compliance for safety standards
3. Scalable for businesses of all sizes
4. Can be integrated with payroll & HR systems

Cons:

1. Internet outage could impact access & reporting functions
2. For companies with a large number of employees, OneCard admin support is necessary, which is provided at the higher subscription level

Rating: 5 out of 5 on Capterra.

Related Read: Best Business Training Software for Corporates & Employees.

6.SafetyStratus

SafetyStratus is tailored for organisations where workplace safety & compliance are critical. Offering detailed training record management, safety certification tracking & audit-ready reporting. With a strong emphasis on regulatory compliance, it’s a preferred solution for construction, manufacturing & industrial sectors.

Pros:

1. Incident & case claims management
2. Easy to implement and use

Cons:

1. Some integrations & SSO come as add-ons

Rating: 4.8 out of 5 on Capterra.

7.Whale

Whale helps businesses manage employee training & onboarding. By centralising standard operating procedures (SOPs) & learning content. It also allows managers to assign materials, monitor completion & assess employee knowledge retention.

Pros:

1. Straightforward & engaging process documentation
2. User friendly platform with quick updation & multimedia support
3. Simple to use with no tech expertise required
4. Simplifies onboarding of new employees, ensuring consistent information

Cons:

1. Could have a flowchart feature for visualising complex procedures
2. Minimal customisability with limitations on user access
3. Some users report poor customer service

Rating: 4 out of 5 on Capterra.

You might also like to check our blog on employee onboarding software.

8.SafetyIQ

SafetyIQ provides an intelligent platform for tracking employee safety training, certifications & compliance documentation. It automates record-keeping, flags expiring certifications & provides in-depth reporting to support regulatory audits. Its real-time dashboard helps safety managers stay proactive in maintaining a culture of safety & compliance.

Pros:

1. Users report improved ROI due to efficiency & catching incidents that would have gone unnoticed
2. Prompt and helpful customer service
3. Ease of use, drag down & autofill options with mobile friendliness

Rating: 4.5 out of 5 on Capterra.

9.Connecteam

Connecteam offers an all-in-one workforce management mobile app. Enabling businesses to create & assign training courses, track completion rates & generate certificates. Particularly effective for remote, field, or frontline teams, it streamlines operations while boosting employee engagement.

Pros:

1. Easy to use platform & features
2. One-stop platform for scheduling, timekeeping, employee recognition, communication & record keeping
3. Regular addition of new features & improved functionality
4. User-friendly interface with helpful knowledge base, chat options & scheduling

Cons:

1. Navigating the platform can be tricky sometimes
2. Some users report not being able to use all features
3. Sometimes can be hard to see exactly what access other admins have
4. Sometimes it takes a minute for the app to find my location which can interfere with clocking in.

Rating: 4.7 out of 5 on Capterra.

Also read about LMS with mobile apps.

10.eLeaP

eLeaP is a flexible LMS that helps companies deliver training, monitor course progress, automate certification management & generate insightful reports. With robust compliance features & scalable deployment options, it is a strong fit for organisations in the healthcare & finance sectors.

Pros:

1. Good support, pricing, flexibility & ease of use
2. Great specific use-cases
3. Simple & intuitive user interface
4. Good gamification features

Cons:

1. Its interface isn’t very attractive for the end user
2. Certain limitations on features

Rating: 4.6 out of 5 on Capterra.

Choosing the Best Training Tracking Software

Amidst so many options, choosing the right platform for your needs may seem difficult. But not with this step-by-step guide.

• Step 1: Define Your Requirements: Prepare a list of the type of training you offer or the certifications you need to track & any regulatory standards your organisation must comply with.
• Step 2: Identify Essential Features: Once that is defined, go on to look for key features like certification tracking, automated reminders, real-time reporting, etc.
• Step 3: Assess User-Friendliness: Check whether the platform has an intuitive interface for both admins & employees. It helps minimise adoption time.
• Step 4: Check Scalability & Flexibility: Ensure the software can scale with a growing number of employees & courses as your organisation grows.
• Step 5: Compare Pricing & ROI: This is when you need to evaluate pricing models. Assess the software’s potential to help you achieve your goals.
• Step 6: Review Support & Security Standards: Confirm if the vendor offers strong customer support, regular updates while meeting data security & privacy regulations.
• Step 7: Test Through Demos or Trials: Always try the software before committing to see how well it fits your workflows, reporting needs & user expectations.

With this, you’ll be able to make the right choice. One that doesn’t just fit your needs but also drives the desired outcomes.

Also read our blog on the best training software for employees.

Summary

With growing organisations come their growing upskilling & compliance demands. This is why an employee training tracking software becomes a business necessity today.

These software boost compliance, efficiency & accountability across the organisation. No matter which sector, there’s a tool tailored for your needs. However, your ideal fit will depend on your industry, scale & complexity of your workflows.

Still wondering which training tracking software is best for your business in 2025? Start with the one that offers scalability, automation & compliance, without compromising on usability.